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¹ú²úºÚÁÏ Stimulus Fund Monitoring and Technical Assistance

Federal requirements mandate that State ¹ú²úºÚÁÏal Agencies (SEAs) provide technical assistance to Local ¹ú²úºÚÁÏal Agencies (LEAs), as well as oversee and monitor the implementation of ¹ú²úºÚÁÏ Stimulus Funds (ESF).

Based on that understanding, the Office of ESSA-Funded Programs Project Staff will monitor for compliance and provide technical assistance related to the programmatic and fiscal requirements under the following ¹ú²úºÚÁÏ Stimulus Funds:

  • Elementary and Secondary School Emergency Relief (ESSER I) Fund
  • Governor’s Emergency ¹ú²úºÚÁÏ Relief (GEER I & GEER II) Fund
  • Coronavirus Response and Relief Supplemental Appropriations (CRRSA/ESSER II) Act
  • American Rescue Plan (ARP), including the State-Level Reserves:
    • 5% - Addressing the Academic Impact of Lost Instructional Time
    • 1% - Comprehensive After-School
    • 1% - Summer Learning and Enrichment

The Project Staff used a risk-based approach to select LEAs from across New York State for monitoring reviews to determine compliance with requirements outlined in the ¹ú²úºÚÁÏ Stimulus Funds. All LEAs that received allocations under the ¹ú²úºÚÁÏ Stimulus Funds will be monitored between September 2022 and September 2024

The ¹ú²úºÚÁÏ Stimulus Fund monitoring will consist of 3 types of monitoring of the programs outlined above:

Types of ¹ú²úºÚÁÏ Stimulus Fund Monitoring
Ìý Coordinated Targeted Desk-Review

Number of LEAs selected

115

367

529

How conducted

Full day, on-site with document review and staff interviews

Half day, virtual with document review and staff interviews

Remote via ¹ú²úºÚÁÏ Portal Document Review

Number of ¹ú²úºÚÁÏ Reviewers

2

1

1

Ìý
While the underlying mandate of monitoring is compliance-focused, the Department recognizes that compliance is the minimum requirement. To expand the focus from compliance to continuous improvement and maximum impact of each monitored program, staff work to engage with LEA and facility representatives throughout the monitoring process to provide targeted technical assistance that addresses an LEA’s specific programmatic and fiscal implementation needs.

Due to the large number of LEAs that will be monitored between September 2022 and September 2024, LEAs will be separated into Review Groups to facilitate scheduling and the review process.

Coordinated and Targeted Review Groups
Coordinated/Targeted Monitoring Dates
Ìý
Ìý
Ìý
Ìý
Ìý
Ìý

 Ìý

Ìý

Ìý

Evidence Timeframe*Ìý

Ìý
Ìý
Ìý
Ìý

Welcome Email Ìý

Ìý
Ìý
Ìý
Ìý

Scheduling Survey Due Ìý

Ìý
Ìý
Ìý
Ìý

Portal Survey Publish Date Ìý

Ìý
Ìý
Ìý
Ìý

Scheduling Email Sent

Ìý
Ìý
Ìý
Ìý

Portal Survey Due Date Ìý

Ìý
Ìý
Ìý
Ìý

Monitoring Visits Ìý

Group A Ìý
March 13, 2020 - October 31, 2022Ìý
October 11, 2022 Ìý
November 4, 2022 Ìý
October 28, 2022 Ìý
November 18, 2022 Ìý
December 09, 2022 Ìý
January 9 –
March 31,
2023 Ìý
Group B Ìý
March 13, 2020 - December 31, 2022Ìý
December 15, 2022 Ìý
January 19, 2023 Ìý
January 19, 2023 Ìý
February 2, 2023 Ìý
March 2, 2023 Ìý
April 3, 2023-
June 30,
2023 Ìý
Group C Ìý
March 13, 2020 - March 31, 2023Ìý
March 23, 2023 Ìý
April 21, 2023 Ìý
April 21, 2023 Ìý
May 5, 2023 Ìý
June 2, 2023 Ìý

July 3, 2023- September 29,Ìý2023

Group D Ìý
March 13, 2020 - June 30, 2023Ìý
June 15, 2023 Ìý
July 21, 2023 Ìý
July 21, 2023 Ìý
August 4, 2023 Ìý
September 1, 2023 Ìý
October 2,2023 –
December 29,
2023 Ìý
Group E Ìý
ÌýMarch 13, 2020 - September 30, 2023Ìý
September 28, 2023 Ìý
October 27, 2023 Ìý
October 27, 2023 Ìý
November 10, 2023 Ìý
December 8, 2023 Ìý
January 8, 2024 –March 29, 2024 Ìý
Group F Ìý
March 13, 2020 - December 31, 2023

December 14, 2023Ìý

January 19, 2024
January 19, 2024 

ÌýFebruary 2, 224 Ìý

March 1, 2024 Ìý

April 2, 2024 –
Jun 30,
2024  Ìý

Ìý
*¹ú²úºÚÁÏ has established discrete timeframes to guide the evidence uploads. For example, LEAs who are part of the Group A monitoring reviews should upload evidence for the timeframe of March 13, 2020 – October 31, 2022.ÌýÌý
Desk Review Groups
Desk Review Portal Due Dates

Review Group 

Evidence Timeframe*Ìý

Welcome Email

Portal Survey Publish Date Ìý

Portal Survey Due Date Ìý

¹ú²úºÚÁÏ Ratings 

Corrective ActionsÌý

Group A Ìý

March 13, 2020 -ÌýDecember 31, 2022Ìý

December 5,Ìý2022 Ìý

December 19,Ìý2022 Ìý

February 3,Ìý2023 Ìý

April 3, 2023Ìý

May 3, 2023

Group B Ìý

March 13, 2020 -January 31, 2023Ìý

January 12,Ìý2023 Ìý

January 30,Ìý2023 Ìý

ÌýMarch 14,Ìý2023 Ìý

May 15, 2023Ìý

June 15,Ìý2023 Ìý

Group C Ìý

March 13, 2020 -March 31, 2023Ìý

March 13,Ìý2023 Ìý

March 29,Ìý2023 Ìý

May 10,Ìý2023 Ìý

July 10,Ìý2023 Ìý

August 10,Ìý2023 Ìý

Group D Ìý

March 13, 2020 -April 30, 2023Ìý

April 24,Ìý2023 Ìý

ÌýMay 10,Ìý2023 Ìý

June 21,Ìý2023 Ìý

August 21,Ìý2023 Ìý

September 21,Ìý2023 Ìý

Group E Ìý

March 13, 2020 -May 31, 2023Ìý

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